Protection of personal data by third parties

ARMONIA Benelux B.V. (hereafter: ARMONIA), part of the ARMONIA Group, believes it is important to build a relationship of trust with its clients, partners and employees. That is why we are committed to maximising the protection of your personal data.

With this policy, ARMONIA underlines its commitment to comply with the General Data Protection Regulation (GDPR, Regulation (EU) 2016/679) and the Dutch Implementation Act. Here we explain how we collect and use your personal data, and what rights you have.

Definitions

"Personal data": any information about an identified or identifiable natural person. Because this involves people, they must remain in control of their data. A person is identifiable:

directly (for example: first and last name)
indirectly (for example by a phone number or licence plate, an identification number such as a BSN, a postal or email address, or even by voice or image).

"Processing": processing of personal data includes any operation or set of operations involving personal data, by any means (such as collecting, recording, organising, storing, adapting, altering, retrieving, consulting, using, distributing or providing, comparing, or any other way of making available).

"Controller": the party (natural or legal person) that determines the purpose and means of processing, meaning the 'why' and 'how'.

"Purpose of processing": the main reason for using personal data. Data is collected for a specific, legitimate aim and cannot later be processed in a way that does not match that original aim.

"We": refers to ARMONIA Benelux B.V.

Who is responsible for your data?

ARMONIA Benelux B.V., located at Emmaplein 2, 1075 AW Amsterdam, is responsible for the personal data we collect when you visit this website.

As controller, we determine the purpose of processing. We also provide visitors, (potential) clients and employees with comprehensive information on how we handle their personal data. We keep an accurate and up-to-date record of our processing activities.

What data do we collect?

When you visit our site, we may collect the following data:

Information you provide via contact forms or when you email us (such as your first name, last name, email address and any other information you share)
Details you submit when applying for a job at ARMONIA: your first and last name, email address, CV and any other information you voluntarily provide.
Cookies, if you give consent. Some cookies are necessary for the proper functioning of the site. Others are optional and require your approval. You can adjust your preferences at any time using the cookie settings. See our Cookie Statement for more information.
Social media: on our website, you can click through to our pages on social networks (such as LinkedIn, Instagram or YouTube). If you follow us via such a network, we can see any personal details you make public on your profile.
IP addresses: devices use these to identify themselves and communicate over the internet. If you visit our site, we may use the IP address of your device to determine a broad location and analyse where our visitors come from.
Statistics: our website uses Matomo Analytics to generate reports. This allows us to see how many people visit our site, which pages are viewed and from which regions visitors come. This may involve collecting your IP address, the referrer to our website and your device type. These data are not intended to identify individual visitors and are not shared with third parties.

We never sell your personal data to third parties.

Purpose of collecting data

We process your personal data for the following purposes:

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Purpose of processing: Recruitment and selection of new employees

Legal basis:

Our legitimate interest in recruiting suitable candidates for our organisation
Your consent when you apply
Compliance with legal obligations
Performance of the employment contract if you join ARMONIA

Retention period:

If you are hired: for as long as the employment contract is active
If not hired: for a maximum of 4 weeks after the end of the application process. With your consent, we can keep your data for up to 1 year so we can contact you if a suitable vacancy arises.

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Purpose of processing: Responding to your questions, requests for quotations or contact requests

Legal basis:

Our legitimate interest in following up on your request properly and providing you optimal service
If applicable: performance of our agreement

Retention period: Up to 3 years after your last contact or data collection

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Purpose of processing: Improving your experience on our website

Legal basis:

Our legitimate interest in delivering the best possible online experience

Retention period: Up to 12 months after your last contact or data collection

What are your rights?

Under the GDPR, you have the following rights regarding your personal data:

Right to access your personal data
Right to correct or complete inaccurate or incomplete personal data
Right to delete your personal data, for example if it is no longer needed for the purpose for which we collected it, or if its processing is not permitted
Right to withdraw your consent at any time
Right to restrict processing
Right to object to processing
Right to the portability of data you provided yourself, when processed automatically based on your consent or an agreement

Would you like to know how we use your personal data, have your data corrected, or exercise any of your other rights? Please contact us via info@armonianetherlands.com. We will respond to your request within one month at the latest.

Please describe your request as clearly as possible. Does it concern a correction, update or removal? Indicate which data is involved. If we have any doubts about your identity, we may ask you to provide a copy of your identification document (ID card, passport or similar document).

Requests to delete personal data are checked against our legal retention obligations, such as archival requirements. You can also submit a complaint at any time to the Dutch Data Protection Authority (autoriteitpersoonsgegevens.nl).

Transfer of data outside the EU

We generally do not transfer your personal data to countries outside the European Union. Should this be necessary, we will inform you beforehand. Naturally, we will take all measures to ensure an appropriate level of protection.

Security

We take appropriate steps to keep your data safe and protect it as effectively as possible from loss, misuse, unauthorised access, disclosure, alteration or destruction. If an incident affecting the integrity or confidentiality of your personal data comes to light, we will inform you as soon as possible of the actions taken.

Our website is secured with standard measures such as firewalls, pseudonymisation, encryption and passwords, to offer optimal protection for your personal data.

Incident reporting

Despite all precautions, no internet connection or storage method is 100 percent secure. We can therefore never guarantee absolute security. If a security issue is detected, we will notify the relevant users immediately so they can take appropriate action. Where required by law, we will report a data breach to the Dutch Data Protection Authority. We will keep you fully informed about matters relating to your data security.

Applicable law and competent court

Dutch law applies to any disputes about use of this website. Where permitted by law, the courts of Amsterdam have exclusive jurisdiction.

Updates to this policy

If there are changes in legislation or in how we process personal data on this website, we may amend this policy. Last updated: [date to be added at publication].

Contact

If you have any questions about this policy or how your personal data is handled, please contact us:

ARMONIA Benelux B.V. Emmaplein 2, 1075 AW Amsterdam Postal address: Postbus 17474, 1001 JL Amsterdam Phone: +31 (0)20 642 28 20 Email: info@armonianetherlands.com